Competition Rules
Updated May 2013
A Printer Friendly copy of these rules can be downloaded here
Monthly Competitions
General
1. The Corio Bay Camera Club (CBCC, the Club) conducts ten monthly competitions between members in each competition year. The competition year runs from June to May. Competition dates are listed in the syllabus.
2. Only financial members may enter the Club’s competition program.
3. Unless a member has specifically indicated otherwise, entry of an image in a CBCC competition will be taken as an authority to publish that image on the Club’s website or to enter the image in any interclub competition. Copyright of images at all times remains with the maker.
4. On joining the Club, a member will be given a competition identification number. This number is to be used on all Club competition entries in lieu of the member’s name.
5. Changes to these rules will take effect at the commencement of each competition year. The Competition Secretary will advise members of any change to these rules at least one month before they change takes effect. Rules are published on the Club website. It is the responsibility of each member to ensure that his or her entry complies with the rules.
6. The Committee will resolve any disputes arising in relation to these rules or their interpretation. Members may also access the grievance and dispute resolution procedure which is incorporated into the Club’s Rules.
Grading
1. Each member is allocated a single grade.
2. On joining the Club, a member will start at Grade “B” level until the member is promoted to Grade “A” in accordance with these rules.
3. A member’s grading is not taken into account when judging and allocating awards in Monthly competitions. Grading is only applied to Image of the Year Competitions, Annual Aggregate awards and other nominated competitions from time to time.
4. When a competition category is divided into separate grades a member may only enter an image in the grade they have been allocated.
5. The committee may nominate a member for promotion to Grade “A” at any time in one of the following circumstances:
i) on the recommendation of the Competition Secretary after consideration of the member’s competition performance and/or other relevant experience; or
ii) after the appraisal of a folio of six images submitted by the member to the Competition Secretary. Either the member or the Competition Secretary may initiate such an appraisal.
6. The Competition Secretary may nominate additional members for promotion to Grade A to maintain a satisfactory balance of members between the two divisions.
7. An “A” Grade member may request relegation to “B” Grade. If, in the Competition Secretary’s opinion, relegation is warranted, the Competition Secretary may relegate that member immediately, or from the commencement of the next competition year. The Competition Secretary may refuse an application but must provide the member with the reason for the refusal.
Entry Requirements and Procedures.
1. Entries for the each month’s competition must be submitted by the fourth Thursday of the preceding month.
2. Each image entered in any competition must show evidence of an underlying photographic image. Non-photographic techniques may be used to modify the image, but evidence of the picture’s photographic origin must be clearly visible. A photographic image means the image formed by light passing through a lens onto a light sensitive surface.
3. All competition entries must have a specific title. “Untitled” or “Untitled No 1″ or similar will not be regarded as a specific title. The primary title (i.e. the image name minus identifying file extension or prefixes) used in the first instance is to remain unchanged should the image subsequently be re-entered in any other CBCC competition or interclub competition.
4. Each entry must be the original work of the entrant, except that prints may be commercially processed.
5. In accordance with copyright law, all images presented by entrants will be free of all rights of ownership, whether artistic or otherwise, which may be held by others.
6. By taking part in the competitions members indemnify the Club and competition organisers against all actions which may be taken against them by owners of copyrights.
Rejection of Entries
1. The Competition Secretary may reject any entry which fails to comply with these rules or which is deemed to be otherwise inappropriate.
2. A member whose image has been rejected by the Competition Secretary must be notified of that rejection, and provided with the reason(s) for that rejection. This advice will be provided as soon as practicable prior to the competition date.
3. At the discretion of the Competition Secretary, substitute images may be accepted for entries that are rejected.
Competition Sections
1. Competitions are held in Print and Digital Projected Image sections. All monthly competitions are open subject.
2. Each member may submit up to two entries in each section.
3. Set subject sections are also held periodically. Members may submit up to two entries in set subject competition. Dates, subjects, subject definitions and image format are listed on the syllabus and/or the club website.
4. Prints
i) All prints must be mounted. Neither the image nor the front of the mount may contain any identifying marks. The back of each mount must contain the entrant’s competition number, the image title and a clear indication of the top of the print (if required). The entrant’s name must not appear on any part of the mount or print.
ii) Prints have a maximum size of 40 x 50 cm. The maximum mount size is 40 x 50 cm
5. Digital Projected Images
i) Digital projected images may be processed using image editing software, but the original image must have been made by the entrant.
ii) The maximum horizontal dimension is 1400 pixels and the maximum vertical dimension is 1050 pixels. Files must be saved as 8 bit JPEG and sRGB colour space, saved at a suitable JPEG quality to give a file no greater than 1000 kb.
For a tutorial on how to resize images correctly click here
iii) Files must be named in the format below, using an underscore (_) between each part of the file name.
Open Entries: nn_yyyymm_Title_OP.jpg
Set Subject Entries: nn_yyyymm_Title_SS.jpg
Where:
- nn is the member’s competition number (two digits). If a member’s competition number is below 10, then the number should be preceded by a zero (i.e.; competition number 1 should be entered as 01).
- yyyymm is the year and month of the competition; eg. 201206 is the June competition in 2012.
- Title is the title of the image (multi-word titles may include spaces)
- OP is an Open Entry
- SS is a Set Subject Entry
Example: Member with Competition No 1 entering the June 2013 open section:
01_201306_Fishing at Sunset_OP.jpg
iv) Images are projected on a black background using PicturesToExe™ software. Images may include a border. The border must be included within the maximum horizontal and vertical dimensions.
Entering Monthly Competitions
1. Prints are handed to the Competition Secretary at a club meeting or as otherwise arranged.
2. Digital projected images can be submitted via the “Submit Digital Projected Images” facility on the “Competitions” page of the Club website, via email, or on CD or memory stick.
3. All prints, and digital projected images that are not submitted electronically, must be accompanied by a competition entry form. The competition entry form can be downloaded in MS Word or PDF format from the “Competitions” page of the Club’s website.
4. An image that has been entered in one section may not be subsequently entered in a different section. Images that have been previously entered, but which have been substantially changed to form a new image (eg; by cropping or manipulation) may be eligible for re-entry. Eligibility of these images is at the discretion of the Competition Secretary.
5. Images that have not achieved a first place or merit in a previous monthly competition may be re-submitted in one subsequent monthly competition.
6. Images that have achieved a first place or merit in an open subject competition may be entered in a set subject competition.
7. Images that have achieved a first place or merit in a set subject competition may be entered in an open competition.
Judging
1. The Competition Secretary will engage a judge or judges to assess and score members images.
2. Judges will normally be sourced from outside the Club; however club members may be invited to judge from time to time.
3. Images are given a score between one and fifteen points (no half points are awarded).
4. The judge will award first place in section and an image of the night which will be chosen from among the section winners.
5. The judge may also give merit awards. The number of merit awards given in any section is at the judge’s discretion.
6. A club member who judges a monthly competition may not enter that competition. The member will instead be awarded a judging allowance in each competition section being the average score of all that member’s entries in each section in the competition year.
7. The competition secretary maintains a record of all scores.
Other Competitions
Members Judging Night
1. This Competition is held on the fourth Thursday in November.
2. Entries from this competition may also be entered in any monthly competition, regardless of the score received, as they are not included in the yearly aggregate.
3. Entries in this competition are eligible for the Images of the Year only if they have also been entered in a monthly competition.
Inter-Club Competitions
1. Inter-club competitions are held throughout the year. Dates, host club and pre-selection dates are listed in the syllabus. Sections, subjects and rules for these competitions are published by the Interclub Competition Secretary on the club website prior to the preselection date.
2. Digital projected images submitted for consideration at the pre-selection must be sent to the Interclub Competition Secretary at least one week prior to the pre-selection meeting.
3. The Interclub Competition Secretary will form a panel, consisting of at least three club members, to select the club’s entries for each interclub competition.
4. When the Club is the host for an interclub competition, the Interclub Competition Secretary will engage a judge or judges to assess and score members images.
5. The Interclub Competition Secretary maintains a record of images entered and scores.