Competition Rules

Updated 12 Feb 2016

A Printer Friendly copy of these rules can be downloaded here

General

Competitions Subcommittee

  1. All Corio Bay Camera Club (the Club) competitions are managed by a Competitions Subcommittee (the Subcommittee), which reports to the club General Committee (the Committee).
  2. At least two members of the Subcommittee shall be members of the Committee, and shall hold the designated Committee positions of Monthly Competition Secretary and Interclub Competition Secretary in accordance with the Club’s Rules of Association.

Note: actual roles and duties may be allocated within the Subcommittee at the Subcommittee members’ discretion.

  1. The Subcommittee is responsible for the overall running of competitions within the club, advising the Committee regarding policies related to Club competitions, recommending changes to the competition rules and other duties as described in these rules.
  2. The Subcommittee maintains a record of all competitions and must forward these for archiving to the Club Secretary at the end of each competition year.

Changes to the Rules

  1. Changes to these rules will be ratified by the Committee and will take effect as determined by the Committee.
  2. The Subcommittee will advise members of any changes to these rules at least two weeks before they take effect.
  3. Rules are published on the Club website.

Entering Club Competitions

  1. On joining the Club, a member will be given a member number. This number is to be used on all Club competition entries in lieu of the member’s name.
  2. Only financial members may enter the Club’s competition program.
  3. It is the responsibility of each member to ensure that his or her entries comply with these rules.
  4. Unless a member has specifically indicated otherwise, entry of an image in a Club competition will be taken as an authority to publish that image on the Club’s website or social media sites, or to enter the image in any interclub competition. Copyright of images at all times remains with the maker.

Grading

  1. Each member is allocated a single grade.
  2. On joining the Club, a member will start at “B” Grade level until the member is promoted to “A” Grade in accordance with these rules.
  3. A member’s grading is not taken into account when judging and allocating awards in Monthly competitions. Grading is only applied to Image of the Year Competitions, Annual Aggregate awards and other nominated competitions from time to time.
  4. When a competition category is divided into separate grades a member may only enter images in the grade they have been allocated.
  5. The Committee may nominate a member for promotion to “A” Grade at any time in one of the following circumstances:
    1. on the recommendation of the Subcommittee after consideration of the member’s competition performance and/or other relevant experience; or
    2. after the appraisal of a folio of at least six images submitted by the member to the Subcommittee. Either the member or the Subcommittee may initiate such an appraisal.
  6. The Subcommittee may nominate additional members for promotion to “A” Grade to maintain a satisfactory balance of members between the two divisions.
  7. An “A” Grade member may request relegation to “B” Grade. If, in the Subcommittee’s opinion, relegation is warranted, the Subcommittee may relegate that member immediately, or from the commencement of the next competition year. The Subcommittee may refuse an application but must provide the member with the reason for the refusal.

Disputes

  1. The Committee will resolve any disputes arising in relation to these rules or their interpretation. Members may also access the grievance and dispute resolution procedure described in the Club’s Rules of Association.

Monthly Competitions

Entry Requirements and Procedures.

  1. The Club conducts nine monthly competitions in each competition year. The competition year runs from February to October.
  2. Entries for the each month’s competition must be submitted by the fourth Thursday of the preceding month or as otherwise determined by the Subcommittee.
  3. Each image entered in any competition must show evidence of an underlying photographic image. Non-photographic techniques may be used to modify the image, but evidence of the picture’s photographic origin must be clearly visible. A photographic image means the image formed by light passing through a lens onto a light sensitive surface.
  4. All competition entries must have a specific title. “Untitled” or “Untitled No 1″ or similar will not be regarded as a specific title. The primary title (i.e. the image name minus identifying file extension or prefixes) used in the first instance is to remain unchanged should the image subsequently be re-entered in any other Club competition or interclub competition.
  5. Each entry must be the original work of the entrant, except that prints may be commercially processed.
  6. In accordance with copyright law, all images presented by entrants will be free of all rights of ownership, whether artistic or otherwise, which may be held by others.
  7. By taking part in the competitions members indemnify the Club and competition organisers against all actions which may be taken against them by owners of copyrights.

Rejection of Entries

  1. The Subcommittee may reject any entry which fails to comply with these rules or which is deemed to be otherwise inappropriate.
  2. A member whose image has been rejected by the Subcommittee must be notified of that rejection, and provided with the reason(s) for that rejection. This advice will be provided as soon as practicable before the competition date.
  3. At the discretion of the Subcommittee, substitute images may be accepted for entries that are rejected.

Competition Sections

  1. Competitions are held in Print and Electronic Digital Image (EDI) sections. All monthly competitions are Open subject.
  2. Each member may submit up to two entries in each section.
  3. Set subject sections are also held periodically. These will be in addition to the Open subject competition. Members may submit up to two entries in a set subject competition. Set subject competitions are held in the EDI format only. Dates, subjects and subject definitions and are listed on the syllabus and/or the club website.
  4. Print section
    1. All prints must be mounted. Neither the image nor the front of the mount may contain any identifying marks. The back of each mount must contain the entrant’s competition number, the image title and a clear indication of the top of the print (if required). The entrant’s name must not appear on any part of the mount or print.
    2. Prints have a maximum size of 40 x 50 cm. The maximum mount size is 40 x 50 cm
  5. EDI section
    1. EDIs may be processed using image editing software, but the original image must have been made by the entrant.
    2. The maximum horizontal dimension is 1920 pixels and the maximum vertical dimension is 1080 pixels. Files must be saved as 8 bit JPEG and sRGB colour space, saved at a suitable JPEG quality to give a file no greater than 5000 kb.
    3. Images are projected on a black background. Images may include a border. The border must be included within the maximum horizontal and vertical dimensions.
    4. Files must be named in the format below, using an underscore (_) between each part of the file name.
    • Open Entries: nn_yyyymm_Title_OP.jpg
      Set Subject Entries: nn_yyyymm_Title_SS.jpg
    • Where:
    • nn is the member’s competition number (two digits). If a member’s competition number is below 10, then the number should be preceded by a zero (i.e.; competition number 1 should be entered as 01).
    • yyyymm is the year and month of the competition; eg. 201606 is the June competition in 2016.
    • Title is the title of the image (multi-word titles may include spaces)
    • OP is an Open Entry
    • SS is a Set Subject Entry
    • Example: Member with Competition No 1 entering the June 2016 open section:

01_201606_Fishing at Sunset_OP.jpg

For a tutorial on how to resize images correctly click on http://www.coriobaycameraclub.org.au/competitions/resizing-images-for-edi-competitions/

Submitting Entries

  1. Prints are handed to the Subcommittee at a club meeting or as otherwise arranged. In addition, members are required to submit an electronic version of the print via email or as agreed with the Subcommittee. The pixel dimensions of the electronic version should comply with those required for entries in the EDI sections (above). The naming format for the electronic version of a print is similar to that of EDIs except that “OP” or “SS” is replaced by “PR”
  2. 01_201606_Fishing at Sunset_PR.jpg
  3. EDIs are submitted via email, or as agreed with the Subcommittee.
  4. The email address for submitting images is comp_entries@coriobaycameraclub.org.au
  5. An image that has been entered in the EDI section may be subsequently entered in the Print section and vice versa. However, the same image may not be entered in both sections in the same month.
  6. Images that have not achieved a first place or merit in a section of a previous monthly competition may be re-submitted in the same section in one subsequent monthly competition.
  7. Images that have achieved a first place or merit in an open subject competition may be entered in a set subject competition.
  8. Images that have achieved a first place or merit in a set subject competition may be entered in an open competition.

Judging

  1. The Subcommittee will engage a judge or judges to assess and score members images.
  2. The judge(s) will normally be sourced from outside the club; however club members may be invited to judge from time to time.
  3. Images are given a score between one and fifteen points (no half points are awarded).
  4. The judge(s) will award first place in each section and an image of the night which will be chosen from the section winners.
  5. The judge(s) may also give merit awards. The number of merit awards given in any section is at the judge’s discretion.
  6. A club member who judges a monthly competition may not enter that competition. The member will instead be awarded a judging allowance in each competition section being the average score of all that member’s entries in each section in the competition year.

Inter-Club Competitions

  1. Inter-club competitions are held throughout the year. Dates, host club and pre-selection dates are listed in the syllabus. Sections, subjects and rules for these competitions are published by the Subcommittee on the club website prior to the preselection date.
  2. EDIs submitted for consideration at the pre-selection must be emailed to the Subcommittee at least one week prior to the pre-selection meeting at comp_entries@coriobaycameraclub.org.au.
  3. The Subcommittee will form a panel, consisting of at least three club members, to select the club’s entries for each interclub competition.
  4. When the Club is the host for an interclub competition, the Subcommittee will engage a judge or judges to assess and score members images.

Member Judging Night

  1. This Competition is held on the fourth Thursday in November.
  2. This competition is an EDI only competition.
  3. Members may submit up to three images.
  4. Entries from this competition may also be entered in any monthly competition, regardless of the score received, as they are not included in the yearly aggregate.
  5. Entries in this competition are eligible for the Image of the Year only if they have also been entered in a monthly competition.

Annual Awards

Aggregate Awards

First and second place awards are made in each of the competition sections in both A Grade and B Grade. These awards will be made to the members who have accrued the highest and second highest cumulative points respectively in each section at the end of the competition year. These awards will be known as follows:

  • A Grade Print Photographer of the Year
  • A Grade Print Photographer of the Year Runner Up
  • B Grade Print Photographer of the Year
  • B Grade Print Photographer of the Year Runner Up
  • A Grade EDI Photographer of the Year
  • A Grade EDI Photographer of the Year Runner Up
  • B Grade EDI Photographer of the Year
  • B Grade EDI Photographer of the Year Runner Up
  • Set Subject Image Photographer of the Year
  • Set Subject Image Photographer of the Year Runner Up

Image of the Year

  • Sections
    • Awards will be made in Print and EDI Sections
  • Categories

The Image of the Year competition has four (4) Categories.

  • Colour Open
  • Monochrome Open
  • Landscape
  • People
  • Definitions:
    • Monochrome: an image in black and white, or an image in black and white that has been modified by the addition of a single tone to the entire image (e.g. Sepia). Black and white images that have been partially toned or have had colour added to a part or parts become a colour image.
    • Colour: All images not conforming to the monochrome criteria are classified as colour images
    • Landscape: A picture featuring natural scenery of the terrain, coastal features or shoreline. A tree or trees, people or buildings may be included but should not dominate or take up a significant portion of the image. Urban landscapes are not eligible. Images may be Colour or Monochrome.
    • People: A photograph of a person or persons that may range from a head study to full body length. This section includes candid photographs and formal portraits. Images may be Colour or Monochrome.
  • Eligibility
    • Only images that have been entered in monthly competitions in the current competition year, in the applicable Section, are eligible for entry.
    • Members may submit up to four entries in each of the Print and EDI Sections, with a maximum of two entries per Category in each Section.
    • The same image may not be entered in both the Print and EDI Sections, or in more than one Category.
  • Entries must be submitted by the date listed in the syllabus.
  • Awards are made as follows:
    • Best Print in each Category – A Grade
    • Runner Up Print in each Category – A Grade
    • Best Print in each Category – B Grade
    • Runner Up Print in each Category – B Grade
    • Best EDI in each Category – A Grade
    • Runner Up EDI in each Category – A Grade
    • Best EDI in each Category – B Grade
    • Runner Up EDI in each Category – B Grade
    • Print and EDI of the Year: These will be selected from among the winning entries in the four categories. The Print of the Year and EDI of the Year may be selected from either A grade or B Grade.
    • Most Improved: This award is made to the member who, in the opinion of the Subcommittee, has demonstrated the greatest level of improvement over the competition year.

 

 

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